1. Information about the processing of personal data

Your data security is important to us, and we therefore take great care to ensure that your personal data is handled responsibly. Below you can read how Copenhagen Fashion Week (hereinafter ”CPHFW”, "we ", "us " or "our ") process personal data about you when we act as data controller. You can also read about your rights in relation to our processing.

2. CPHFW’s role as data controller

In connection with the operation of our business, we process certain personal data. We do this in order to serve you in the best possible way. We mainly collect and process general (non-sensitive) personal data.

If you have any questions regarding our processing of your personal data, please contact CPHFW here:

Copenhagen Fashion Week
CVR: 41627212
Store Strandstræde 20, 2nd floor
1255 Copenhagen
Denmark

Contact person:
Name: Copenhagen Fashion Week
Phone: +45 70 77 72 77
Email: info@copenahgenfashionweek.com

3. What personal data do we collect and why

We process personal data about you in a number of different situations. Read more about our processing in the different situations below.

3.1 Visitors to CPHFW’s website and users of CPHFW’s online services

When you visit CPHFW’s website www.copenhagenfashionweek.com or use our other online services (on, for example Instagram, Facebook, TikTok etc.), CPHFW may process information about your IP address as well as information about your computer, device and browser.

We also process information about your visit (e.g. information about how you access our websites, how you navigate around them, which pages you visit, content you view, your searches, advertisements you have seen, etc.). Personal data is collected through cookies, log files and other technologies (you can read more about our use of cookies here).

We also process personal data that you provide to us in connection with your use of the website or our online services, including email address and any other information you provide to us.

We use your personal data so that we can make relevant products, supplies, benefits and services ("Services") available to you and to improve your experience of our websites and online services and the Services we offer. We also use personal data to show you content on our and other sites based on your activities and preferences, and to limit the number of times you see the same content.

The legal basis for processing is our legitimate interests in making our website (and online services) available to you (Article 6(1)(f) of the General Data Protection Regulation) or your consent (Article 6(1)(a) of the General Data Protection Regulation and Section 3 of the Danish Executive Order on Cookies).

We store personal data collected in connection with your visit to our website until the consent is withdrawn.

3.2 Marketing recipients

When you receive marketing communications, including newsletters from CPHFW, we process personal data about name, address, telephone number, email address, title and product interest. We also process information about your marketing or communication preferences, your use of the marketing we send to you (including, for example, whether you have opened an email from us, whether the email has been read and which links you have opened), and any other information you provide to us.

We process your personal data for the purpose of marketing our company and Services, and for setting up and managing your marketing subscription. We use the personal data about your preferences and usage to understand the way customers receive our marketing messages and to improve our marketing to you and other customers going forward.

We will only send you marketing material by email, text messages or other electronic means once we have obtained your consent where this is required under the Danish Marketing Practices Act.

We also use personal data about you to show you content on our and other sites based on your activities and preferences, and to limit the number of times you see the same content, as well as to measure the effectiveness of our content and marketing. For this purpose, we may upload your email address to advertising tools with for instance Google or Facebook for the purpose of sending targeted marketing messages.

The legal basis for processing is our legitimate interests in complying with your wish to receive marketing communications from us to which you have consented under the Danish Marketing Practices Act (Article 6(1)(f) of the General Data Protection Regulation).

We store personal data about recipients of marketing communications until consent will be withdrawn by the recipient.

3.5 Participants in CPHFW’s events

When you register and participate in events organised by CPHFW, we process personal data about your name, address, telephone number, and email address, and information about the company/organisation you represent.

We process this personal data for the purpose of managing the event and for security reasons, as well as to be able to send you relevant material.

The legal basis for processing is our legitimate interests in holding events (Article 6(1)(f) of the General Data Protection Regulation) or your consent (Article 6(1)(a) of the General Data Protection Regulation and Section 10 of the Danish Marketing Practices Act).

We store the personal data about CPHFW participants until it is of no relevance to Copenhagen Fashion Week or for 10 years after participation. Participants can at any point ask to receive the information stored about themselves, as well as ask to have it all deleted should they so wish.

3.6 Business partners and/or suppliers to CPHFW

When you are a business partner or supplier to CPHFW or are a contact person of a business partner/supplier, we process personal data about your name, company name, work telephone number, email address, and title as well as publicly available information and other information you provide to us.

We process personal data for the purpose of contract management, receiving goods and services from our suppliers and business partners, and where appropriate to fulfil agreements with our customers.

The legal basis for processing is the agreement with you (Article 6(1)(b) of the General Data Protection Regulation) or our legitimate interests in managing the relationship with you/the company you represent as a business partner/supplier (Article 6(1)(f) of the General Data Protection Regulation).

We store the personal data about business partners and/or suppliers until the partnership/supplier no longer is of relevance to Copenhagen Fashion Week or for 10 years after partnership ended. Business partners and/or suppliers can at any point ask to receive the information stored about their business, as well as ask to have it all deleted as the partnership/supplier agreement terminates.

4. Disclosure of your business's/brands's data to others

CPHFW may disclose your business's/brands's data to other suppliers and/or service providers in the ordinary course of our business as well as to our group affiliates.

CPHFW may also disclose your business's/brands's data to a public authority in situations where we are specifically obliged to disclose your business's/brands's data pursuant to legislation and notification obligations to which we are subject.

It may for example be necessary to disclose personal data to the following recipients: livestreaming partners, music rights institutions, sustainability partners, commercial partners, and collaborators.

We try to limit the disclosure of personally identifiable information and thus the disclosure of information that can be attributed to you personally.

CPHFW also discloses your business's/brands's data to data processors. Our data processors only process your business's/brands's data for our purposes and under our instructions.

5. Transfer of personal data to countries outside EU/EEA

In connection with our processing of your personal data, we may transfer such information to countries outside the EU/EEA (third countries).

Your personal data may be transferred to countries where the European Commission has determined that the level of data protection is equivalent to that in the EU/EEA (secure third countries).

We may also transfer your personal data to unsecure third countries. The transfer of your personal data to unsecure third countries will be based on the Standard Contractual Clauses (SCC) drawn up by the European Commission, which have been specifically designed to ensure an adequate level of protection. We assess the adequacy of the transfer basis and adopt additional measures if necessary to ensure an adequate level of protection for the transfer.

You can read more about the transfer of personal data to countries outside the EU/EEA on the European Commission's website.

If you would like further information about our transfer of personal data to countries outside the EU/EEA, please contact us.

6. Storage, data Integrity and security

When your personal data is no longer needed, we will ensure that it is deleted in a secure manner.

It is our policy to protect personal data by taking adequate technical and organisational security measures.

We have implemented security measures to ensure data protection for all personal data that we process. We conduct regular internal follow-ups on the adequacy of and compliance with policies and measures.

7. Your rights

As a data subject, you have certain rights under the General Data Protection Regulation. If you want to exercise your rights, please contact us.

You may – unconditionally and at any time – withdraw your consent. You can do so by sending us an email (see email address above). Withdrawal of your consent will not have any negative impact. However, this may mean that we cannot meet specific requests from you in the future. Withdrawal of your consent will not affect the lawfulness of the processing based on consent before it is withdrawn. Furthermore, it will not affect any processing carried out on another lawful basis.

You can also – unconditionally and at any time – object to our processing when it is based on our legitimate interests.

Your rights also include the following:

Right of access: You have the right to access the personal data we process about you.
Right to rectification: You have the right to obtain rectification of any inaccurate and incomplete personal data about you.
Right to erasure (right to be forgotten): In exceptional cases, you have the right to obtain erasure of information about you before the time when we would normally delete your personal data.
Right to restriction of processing: In certain situations, you have the right to restrict the processing of your personal data. If you have the right to restrict the processing of your personal data, we may only process personal data in the future – apart from storage – with your consent, or for the establishment, exercise or defence of legal claims, or to protect an individual or important public interests.
Right to object: In certain situations, you have the right to object to our processing of your personal data, and always if the processing is for direct marketing purposes.
Right to data portability: In certain situations, you have the right to receive your personal data in a structured, commonly used and machine-readable format and to have such personal data transferred from one data controller to another.
Right to lodge a complaint: You can lodge a complaint at any time with the Danish Data Protection Authority about our processing of personal data. See more at www.datatilsynet.dk where you can also find further information on your rights as a data subject.

8. Updates of our privacy policy

From time to time it will be necessary to update this Privacy Policy. We will review our Privacy Policy on a regular basis in order to ensure that it is updated, valid and in accordance with current legislation and the principles for processing of personal data. We will publish new versions of the policy on our website.

These Terms and Conditions are intended to provide you with information on how Copenhagen Fashion Week (also referred to as "we", "us", "our", "CPHFW") collect and process your personal data which you have given to us, or we have collected from you via cookies on our website copenhagenfashionweek.com (also referred to as "the website", "website").

We will only process your personal data in accordance with these Terms and Conditions and applicable law to which we are subject, including the General Data Protection Regulation 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter the "GDPR") and the Danish Data Protection Act No. 502 of 23 May 2018 supplementing the GDPR, any amendments thereto and other such legislation supplementing these rules.

Copenhagen Fashion Week is the data controller in relation to your personal data. You can contact Copenhagen Fashion Week by using the contact information specified below.

The data we collect, the purpose and the legal basis for processing

When you use the Copenhagen Fashion Week’s website, we automatically collect data about you and the way you use the website e.g., your browser type, search terms used on the website, your IP-address including your network location and information about your computer.

The purpose of our processing is to optimise the user experience and the website’s functionality including creating statistics. This processing of personal data is necessary in order for us to pursue our legitimate interest in operating and improving our website.

When you sign up for our newsletter, we collect personal data about you, including your name and your email address. Besides sending you newsletters on your request, the purpose for us is to pursue our legitimate interest in marketing our services.

When you submit an application to be on considered for the Copenhagen Fashion Week Official Show Schedule and Event & Presentation Schedule using our online application form, we collect personal data about you and the brand that you represent. This collection of personal data is necessary in order for us to pursue our legitimate interest in operating as Copenhagen Fashion Week. The application form data will be collected by Copenhagen Fashion Week and shared with necessary third parties, counting the Official Copenhagen Fashion Week Show Committee and relevant partners of CPHFW.

Disclosure of your personal data

Your personal data is disclosed to third parties who process personal data on behalf of Copenhagen Fashion Week and therefore acts as our data processors. We use third parties to send out our newsletters and as hosting provider. We have entered into data processing agreements that comply with article 28 of the GDPR with all our data processors to ensure that such data processors implement appropriate organisational and technical security measures in such a way that the processing complies with the requirements of the GDPR and ensures the protection of your rights.

Your rights

Under certain circumstances, you have one or more of the following rights:

The right of access by the data subject:
You always have the right to request access to your personal data. This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

The right to rectification:
You have the right to request correction of the personal data that we hold about you. If you become aware that the personal data, we process is inaccurate, we encourage you to contact us in writing.

The right to erasure ("the right to be forgotten"):
You may have the right to request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to keep or process it. If your personal data is necessary, for example in order for us to comply with our legal obligations or for legal requirements to be established, enforced or defended, we are not required to delete your personal data.

The right to restriction of processing:
You may have the right to request restriction of the processing of your personal data to consist only of storage. You thus have the right to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.

The right to object:
You have the right to object to our processing of your personal data at any time when it relates to our direct marketing efforts towards you.

Furthermore, you have the right to object to our processing of your personal data at any time, for reasons relating to your personal life, where we are relying on a legitimate interest. Furthermore, you have the right to object to our processing of your personal data at any time, for reasons relating to your personal life, where we are relying on a legitimate interest or official authority vested in Copenhagen Fashion Week as legal basis for processing.

The right to withdraw your consent:
You have the right to withdraw a consent you have provided us with for the purpose of processing your personal data. If you wish to withdraw your consent, please contact us by using the contact information specified below.

Data retention
Personal data about you collected when you signed up for our newsletter will be deleted when your consent to receive newsletters is withdrawn.

Personal data about you and the brand that you represent collected when you applied to be considered for the Official Copenhagen Fashion Week Show Schedule will be deleted no later than six months after submission.

However, we retain documentation on your consent two years after withdrawal in accordance with The Danish Statute of Limitations. We do also reserve the right to retain your personal data for an extended period of time if deemed necessary to establish, exercise or defend a legal claim or in order to meet a legal obligation.

Data security
We have put in place appropriate security measures to prevent your personal data from accidental or unlawful destruction, loss, alterations, unauthorised disclosure or misuse of, or access to personal data transmitted, stored or otherwise processed.

We have limited access to your personal data to employees and contractors who have a relevant and reasonably required need to access your personal information to perform their work.

Contact information

Copenhagen Fashion Week is the data controller of the personal data, which are collected about you. If you have any questions regarding this Privacy Notice or wish to exercise your rights pursuant to Section 6, please use the contact information set out below:

Copenhagen Fashion Week (fond)
CVR: 41627212
Store Strandstræde 20, 2. sal
1255 København

info@copenhagenfashionweek.com
0045 70 77 72 77

The right to lodge a complaint

You have the right to lodge a complaint with Datatilsynet regarding Copenhagen Fashion Week's processing of your personal data. A complaint can be lodged via email: dt@datatilsynet.dk or by phone + 45 33 19 32 00.
Changes to the Terms and Conditions
Please be aware that we may make changes to these Terms and Conditions.